Apsensys Media

Seminar Planning & Consultation

Needs Assessment & Strategy Development : Consulting with clients to understand their objectives, target audience, and desired outcomes. This will help shape the overall seminar strategy, from the theme to the format.

Agenda Development & Customization : Assisting in designing a structured agenda that includes relevant topics, speakers, panel discussions, and break sessions, ensuring it aligns with the corporate goals.

Target Audience Identification : Helping identify and segment the audience (employees, clients, industry professionals, etc.) for the seminar, and ensuring content is tailored to their needs.

Content Development & Speaker Sourcing : Assisting in curating relevant content, securing top-notch speakers or facilitators, and creating educational materials (e.g., presentations, handouts).

Logistics & Event Management

Venue Selection & Coordination : Managing the booking of seminar venues, whether physical or virtual, including negotiating contracts, handling logistics, and ensuring all the necessary technology is in place.

Virtual Seminar Setup : For online or hybrid seminars, providing the technical setup, including selecting platforms (e.g., Zoom, Microsoft Teams, or a custom platform), managing attendee access, and ensuring smooth operation.

On-site Event Management : Coordinating all in-person activities, including speaker coordination, attendee registration, catering, audiovisual setup, signage, and attendee engagement.

Transportation & Accommodation Arrangements : Organizing travel logistics and accommodations for speakers, VIPs, or attendees, as needed.

On-Site & Virtual Technical Support

Audio-Visual Setup & Support : Managing technical aspects like microphones, projectors, cameras, and live streaming. Ensuring seamless execution for hybrid events.

Tech Rehearsals : Conducting tech rehearsals with speakers, presenters, and moderators to ensure everyone is familiar with the technology and the event runs smoothly.

Live Streaming & Broadcasting : Offering services for live streaming physical seminars for remote participants, or creating high-quality broadcast events for online-only attendees.

Post-Seminar Services

Post-Event Surveys & Feedback : Collecting attendee feedback through surveys or interactive polls to assess the success of the seminar and areas for improvement.

Reporting & Analytics : Offering detailed analytics on attendance, engagement, session popularity, speaker ratings, and other key performance indicators (KPIs) to evaluate the seminar’s impact.

Lead Generation & Follow-Up : Assisting with lead generation strategies post-seminar, including follow-up emails, nurturing campaigns, or delivering additional content to attendees.

Seminar Marketing & Promotion

Branding & Event Marketing : Creating a unique brand identity for the seminar, including logos, event themes, and promotional materials like brochures and digital assets.

Email Campaigns & Invitations : Developing email invitations, reminder sequences, and post-event communication to engage participants and ensure maximum attendance.

Social Media Marketing & PR : Running targeted social media campaigns, sponsored ads, and influencer partnerships to promote the seminar and attract attendees.

Website or Landing Page Design : Developing a seminar-specific website or landing page for registration, content, speaker bios, agenda details, and FAQs.

Seminar Planning & Consultation

Logistics & Event Management

On-Site & Virtual Technical Support

Post-Seminar Services

Seminar Marketing & Promotion

By providing these services, we offer a comprehensive seminar experience for corporate clients that meets their specific goals—whether it’s educating employees, building relationships with clients, or promoting brand initiatives.